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To create a follow-up email, follow these steps: 1. You may also like: 10 Better Ways To Say Thank You For Clarifying In Emails. You should appreciate them and give them complimentsfor doing this favor for you. For many people, asking for clarification is incredibly embarrassing, while others may find themselves disrupting the flow of the conversation in an attempt to clarify a statement only to receive scorn from those around them. Not sure if this was meant for me. Rule #3: Mind the timing and the relevancy. WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a The best questions are open-ended. 03 Mar 2023 13:44:40 "If I understand you correctly " is a slightly more formal way to check your understanding. Rule #2: Apologize for interrupting. Open-ended questions leave space to fully explore another persons perspective. It starts with a simple subject line. There are times when we ask for suggestions from the people surrounding us. There are different ways you can ask for clarification in English. I appreciate your detailed explanation, however, I am unclear about which approach we should follow. Ask Question Asked 6 years, 9 months ago Modified 6 years, 9 months ago Viewed 3k times 1 This is a So what can you say instead? Recent surveys suggest that over 6 million children under the age of 17 in the US alone exhibit some form of attention deficit disorder. Please let me know if you need any other information. Did you mean to send me? Thus we need to ask them for further clarification without feeling awkward. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. To ask for clarification politely, it's essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. in a polite way? No worries! Here well see some expressions you can use to ask for clarification in English on someones statement or information. In such situations, it is highly probable that someone will wish to ask for clarification. Closed Question: So, you felt Bobs approach was too disruptive? Its highly likely you'll need to clarify details with a client at some stage. For the record, I would like it known I brought this issue to light weeks before it was a problem. Then what happens if three players make a sack together? There are all kinds of situations where you might need to ask clarifying questions. If you're facing a deadline, you should always include details about when you need to receive answers. By speaking solely in terms of your own perspective, your listener will be more open to further discussion. Styling contours by colour and by line thickness in QGIS. Click here for 1:1 customized coaching programs that will help you achieve your career goals faster. In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. ?" When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Of course, that's a distinction that can probably be blurred depending on exactly how you're using the words, but it might be useful to understand that they don't mean exactly the same thing. Please let me know how we can avoid this in the future. Stack Exchange network consists of 181 Q&A communities including Stack Overflow, the largest, most trusted online community for developers to learn, share their knowledge, and build their careers. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. Can/Would/Could you be a bit/little more specific, please? Could/Would/Can you explain what you mean by this? Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. You see! Refresh if you want to submit another email. ", 50 Polite Ways to Interrupt Someone in English. I was just making sure you had received all of the current information regarding the upcoming project. Connect and share knowledge within a single location that is structured and easy to search. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? Ask a question. Lindsay Lapaquette, M.Sc. In fact, guessing and getting it wrong is more likely to cause problems than politely asking for more info. She should leave her changes as suggestions. Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. Ask for repetition. Why are trials on "Law & Order" in the New York Supreme Court? Doctor: You should take this medicine once a day. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. For such individuals, paying attention to lengthy topics, particularly if it is not an area of interest, will be ineffective and there is a high chance that such individuals will be distracted at some point. If it's critical you get a response, you can offer to follow up. Sorry I couldnt follow you earlier. You can edit and adapt these as required to get the necessary information. Establish your credibility. May I ask you to share your suggestions again? What To Include In An Email For Clarification Thank The Sender For The Information State Your Current Understanding Acknowledge that you need clarification. Thank you! You can contact me on (insert details). 2. Do not give orders or blackmail your colleagues. If the instructions someone sends you are about as clear as furniture assembly instructions written in something other than your native language, youll need to ask for help. Or rather, try to bridge your current understanding so that you can move forward. It only takes a minute to sign up. Finally, you finish each clarification letter with all the essential details and a suitable sign-off. This phrase allows you to use simple words with no room for misinterpretation. The first thing to remember when asking for clarification is that you can be honest and straightforward. Thanks for clearly letting me know your opinion; I value whatever you suggest. They allow the person to expand on the topic rather than giving a simple yes or no response. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. Be polite while asking. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. How to interrupt When someone makes any requeststo you to do something, you need to understand what precisely the person is asking from you. Sorry if I was unclear. Make sure that you actually need clarification. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Every day, we get engaged in conversations for different purposes. It makes the phrase sound a little bit softer and a little more polite. Could/Would/Can you be a bit clearer about it? If you can't find it on our listing of the best email writing tools, you won't need it. Both phrases can be used to ask for more information or to give more information when someone requests it of you. It will keep everything flowing smoothly with the new website launch. How to politely ask for clarification on a person's designation? Youve explained the situation and asked for clarification so that you can solve a problem. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. Next, state your current understanding of the situation. Simply say thank you and move on. Are you aware of how your tone of voice conveys different messages? Your help will go a long way in helping to resolve [issue]. Closed questions always lead to a yes or no answer, and hence, gather limited information. Below is a reference example showing how let me make this clear can be used professionally. Be polite, and use languages that focus the situation on you and not the other person. Perhaps you find yourself asking for clarification a few times and it feels awkward when you still dont agree with the person. However, if you dont understand someones question, you should ask for clarification and answer accordingly. Asking somebody to explain something implies that you don't know anything about the topic and want the person to teach you. I wish you good health. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. Can you repeat it? I appreciate your help. Very often, someone might ask a question during a presentation and the presenter will respond If you wait a bit, I will explain the answer to that question.. If you "break something down," you separate it into its parts. Have a conversation before sending an email. Well! Depending on the audience and the topic, you can also ask for clarification by simply asking a question, such as: Why is the hypotenuse important for a triangle?. You can use this reference on how let me see if I understand this is used professionally. To ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. While we communicate with others, we exchange information and opinion. Write emails & messages faster than ever with our AI writing assistant, Get the best resources for professional communication & productivity. Please repeat it for me to understand it clearly. If you preorder a special airline meal (e.g. WebDepends on the clarification. Both phrases can be used interchangeably, as they have the same meaning. Asking clarifying questions shows that you're actively listening and want to understand. Would you mind saying what type of permission, written or verbal, you need? WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? These formats will use formal speech to indicate that you are simply trying to clarify what was said rather than to distract or disrupt. The second makes you sound more informed. May I ask you to clarify your position on this? Be polite in the choice of your words, tone, and body language. Good Communication Makes You More Valuable. Use the expressions below to address these potentially problematic situations smoothly and professionally. Start with a polite greeting It's polite to start written correspondence with a greeting. Here, Ill share some ways to ask for clarification on someones suggestions in English. Would you mind sharing the suggestion again? For ESL learners, interrupting someone while someone is talking can Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? Let the person know if you dont quite grasp the issue or if you only understand part of it. Could you please repeat the date of the event? About an argument in Famine, Affluence and Morality, A limit involving the quotient of two sums. Writing a letter for clarification is easy if you follow our advice. WebAsking for Clarification. Im not sure, but did you suggest updating the software? Please find re-attached for your convenience. link to 50 Polite Ways to Interrupt Someone in English. I beg your pardon, but have you mentioned my name as a team member for the new project? DeFrank." The clarification email structure is still the same, but we can assume your boss is already on top of the details. When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. Now, here are 9 clarification email samples and a template to show you how to apply these insights. For example, a potential new employer may ask a candidate for clarification on details about a previous role. Be non-accusatory. Would you please repeat what you said about our new project? Im not quite clear on a few things and I want to make sure were on the same page. Whether you are in a formal or informal situation, politeness is the key to a good conversation. May I request further clarification of instruction number 5? The best questions are open-ended. As a former Speech-Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Informal Sorry, I didnt catch that. When you need to be a little more authoritative in your professional emails, whether thats to set boundaries or correct instructions that were wrong, just to be clear is perfect for those situations where you want to be straightforward and concise. Read more about Martin here. Kind regards, (Your name) 3. A tendency to avoid asking too many questions leads many people to avoid asking for clarification altogether because of a fear of being perceived as disruptive. Although these questions are more direct, as long as they relate to a topic that has been already mentioned, they are understandable points for clarification. ?" Thank you for your time and for helping me to clarify these questions. Looking for clarification? Closed Question: Will you be an asset to the company if we hire you? You can set things straight with this email clarifying the dates if that happens. I am available for a phone call or meeting if that would be helpful or more convenient for you. [Survey] Is It Rude to Say Please and Thank You at the Same Time? Sometimes, even though were confused, it is simply because we have not been informed of all of the information that is being presented. Manage meeting requests like a pro with our in-depth guide to writing the best meeting request emails. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Dont cross the line. [1]: https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, [2]: https://www.cdc.gov/ncbddd/adhd/data.html, [3]: https://hbr.org/2015/03/relearning-the-art-of-asking-questions. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Just be sure to fill in all the gaps, and proofread before sending. In this article, we'll show you how to request clarification via email. Supercharge your communication with Flowrite. How to follow the signal when reading the schematic? If I don't hear from you by (date/time), I'll give you a call. If you have received a cost-of-living salary increase, keep your email short and polite. It also makes it easier for the recipient to go through them line-by-line and answer them. car, washing machine, telephone) to a sales department or someone involved in procurement. Will you please repeat the standard operating procedure of this machine? Please send your invoice for all work from our most recent contract to youremail@email.com and CC me. You then clear up what you need to clarify in the email body. Could you rephrase your question, please? If you do feel compelled to ask before a presenter has reached a point where there is a lull in the presentation or conversation, its very important to raise your hand. Is that/this ok if I ask/request you to clarify it? If its complex, technical, or there are things the manager needs to know in order to provide the clarification, then by all means write an e-mail. Could/Would you please put it differently so that it becomes easy for me to understand? Will you be a bit more specific about your experiences? If something is mentioned at the beginning of a meeting or lecture and individuals dont have sufficient time to process that information relative to additional content, or they werent paying attention, there is a high probability that such individuals will have no idea what was said previously. Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? It appears there has been a breakdown in communication. We hope that our clarification email guide provides some simple guidelines to follow. It lets everyone know you mean business and that they better listen to what youre about to tell them because you probably wont repeat yourself. Always try to ask open-ended questions while asking for clarification. Request to clarify a Freedom of Information request to. Sorry for any inconvenience this may have caused. If that's the case, this job offer clarification email sample is for you. Can you please tell me again what document you requested? Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. WebShe knocked on the door politely and announced, "Mr.Lyman, its Lind." Just to be clear, my working hours are 8am-4pm and you will be unable to contact me outside those hours for work-related purposes. Recently, an American client told me that shes really impressed with my English. In other words, who, what, where, when, why, and how. Lets move on. Taking into account that GPT-3 models have no parameter that enables memorization of past conversations, it seems the only way at the moment to "memorize" past conversations is to include past conversations in the prompt. There are more ways to give and receive clarification while still maintaining your professionalism. Here's an example showing how Flowrite can write a formal request for you from a few instructions: Clarification emails are simple to write as long as you stick to the structure and focus on the outcomes. So, if there is any confusion about instructions, make sure you ask for clarification. Be polite while asking. Rule #3: Mind the timing and the relevancy. Flowrite turns your instructions into ready-to-send emails and messages across your browser. Write emails and messages faster across Google Chrome. [1]. I am sorry, but I couldnt follow your words.? Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. In formulating an answer, you may find they did provide enough details. Before you do, ask yourself why you think the authors did not provide enough details. So, how do you politely ask for clarification in English? WebHow do you politely ask for something? When someone says anything, they usually give you information about something or someone. If its a simple item, pick up the phone and call. Can/Could/Would you give me an example, please? I am sorry, but I couldnt follow your suggestions. Then, if youre still not clear on something, its time to write an email to ask for clarification. Master 101 frequent business situations with our eBook! Asking somebody to clarify something implies that you understand the broad strokes but want more detail about a particular topic. Whether you're meeting with a foreign client, seeing a doctor, or taking an online English lesson, there will be times when you don't understand what the other person just said. Here are seven phrases for using your opening lines to imply that your email is a reply or response: "Thank you for your email regarding. link to Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? WebKnowing how to ask for clarification politely is simple with a question like could you please clarify? It shows that youd like someone to add further information to something by clarifying what they mean. We can split clarification emails into three parts. Additionally, when asking for clarification, it is not considered polite if you frame your clarification question in a critical tone. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. A thesaurus is your friend here. WebRule #1: Start by asking for permission to chime in. Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. Using indicator constraint with two variables. Remember that no matter in which context you are, politeness is the key to a good conversation. Need help nailing down some details about a person, product, project, or appointment? [3]. Interrupting to ask for clarification. Now well learn some very useful expressions that you can use to politely ask for clarification in English. Then refer to a specific aspect: Could you please explain once again why A is so important for B?. ", Another way to ask for clarification is to let the other person know that you didn't understand them. Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. During these periods, it is best to ask a question as this will allow you to digest whatever information has been presented. Thanks for the effort you made to explain it again. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. What do you think about somebody/something. A slightly more polite version of this phrase is "I'm not sure what you mean by . Heres an example of how to use for the record in a professional manner. English Speaking Practice || How to Ask for Clarification in English || Beginner- Advanced levels. Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. How to ask somebody for explanation politely, We've added a "Necessary cookies only" option to the cookie consent popup, Polite way to suggest talking about something. Join a clan or community group specifically for raid novices, or ask your team members for clarification. Congratulations on getting a job offer! An example is provided below on the professional usage of just so I understand. Open Question: What were you expecting to experience? Please reload the page and try again. So, how do you do it? When you ask someone to clarify their position, its better to ask them open-ended questions (WH questionsand Choice/Alternativequestions) rather than closed questions (Yes-Noand Tag questions). Sample Letters for Request Bank To Clarify Service Charge. If your doctor gives you any instructions, you must follow them. Thank them for the interview For your information is a phrase you can use when you want it to be clear to all that you are going to provide information. However, Could is less polite, and Can is the least polite word among these three. Make sure that you dont point fingers or blame the other person for not conveying information well enough. Here we give you 5 tips and provide 4 example emails to help you write better help request emails. I was pleased to receive your job offer earlier today. Can you clarify some details for me, please? ?" Have you just suggested calling him when he is home? Bullet points are the most effective way of listing out your questions. Leadership communication skills to elevate team performance. In most cases, you can save face by solving your own problem without asking a question to clarify. As a former Speech Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. Say that you didnt understand rather than saying that the other person could not clarify it. <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. ?" I admire that you clarified your position. To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. State what the speaker has said as you understand it, and check whether this is what they really said. A reference has been provided on how to professionally use for your information. Generally, asking for clarification is not undesirable in most social circles, particularly during long, technical presentations in academic, educational, or professional settings. The preferred synonym to just to clarify is just to make sure were on the same page. Have you ever experienced a meeting where somebody is explaining something, but for the life of you, you cannot even begin to understand their point of view? Both the past and present tense are acceptable. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. Useful English Phrases for Discussion and Debate. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution?